Your time is valuable.
Stop wasting it doing admin that you can outsource to us.

The Admin Office provides you with your own virtual personal assistant who can do the admin jobs that take up too much of your time.

The Admin Office is a hub of virtual assistants based in idyllic North Wales, providing admin support for small businesses and sole traders.

Our virtual assistants work together as a team from one central hub ensuring a continuous, professional service that you can rely on.

How can we help you and your business?

A virtual assistant works for your business, from a remote location, completing your business admin tasks.

Using a virtual assistant can be a more cost-effective solution compared to employing someone allowing you to only pay for what you need. Also, you don’t need to worry about staff absence due to sickness or holiday or providing workspace and equipment.

Your dedicated Admin Office personal assistant will look after the admin side of your businesses so you don’t have to. Let’s face it, we are better at it, will do it quicker, and you won’t have to even think about it anymore.

Benefits of using a virtual assistant

Using a virtual assistant not only saves you time and money but can also improve cashflow, customer service and has the following additional benefits:

  • No overheads – you don’t need to supply another desk, computer, telephone and other workspace equipment.
  • No sick or holiday pay – you only pay for the hours worked on your account.
  • No maternity cover – in the event that your dedicated assistant takes maternity leave, we will put a new one in place before that day for a smooth hand over and you don’t need to worry about maternity pay, you just keep paying for the time worked on your account only.
  • No taxes to pay – we send you our invoice once a month for the work done and we pay your assistant’s salary and all associated cost and taxes.
  • No pension worries – part of the pay package for the assistant is their pension, which, again, is something we take care of.

Jobs we can take off your hands

Here are some of the typical jobs that we fulfil for our clients. This list isn’t exhaustive – if there’s something specific you need, just ask:

General Admin

  • Audio typing
  • Proof reading
  • Data entry and processing
  • Digital filing
  • Creation of documents and presentations
  • Spreadsheets
  • Training documents

Financial Admin

  • Bookkeeping
  • Personal tax returns
  • Estimates
  • Invoicing
  • Chasing payments
  • Expenses management
  • Paying suppliers

Executive Assistance

  • Diary management
  • Inbox management
  • Administration
  • Project management
  • Travel and accommodation booking
  • Carry out research
  • Appointment making

Marketing

  • Social media management
  • Email marketing
  • Write blog posts
  • Research and create content (white papers)
  • Design images with branded border for consistency on social media posts

Our Service

Our service is completely flexible, adaptable, and scalable if needed for when your business grows. You can use our services on a contract or ad hoc basis:

Pay as you go

Our ‘pay as you go’ option is ideal for sole traders and businesses where the amount of admin varies from month to month i.e. seasonal. You can send us work on an ad hoc basis and we’ll invoice you for the time spent on your account. We charge in 5 minute increments so you don’t have to worry about paying over the odds.

Contract-based

If your admin is regular, we can place you on a retainer allocating enough time each month to stay on top of everything. The benefit to you is a 10% discount on our standard hourly rate, prioritised work, and a flat fee each month. We are flexible however and can accommodate additional ad hoc work.

Sometimes it is difficult to estimate how much time your admin will require at the beginning. Therefore we usually suggest a three month period on “pay as you go” basis. After this we can establish an average time needed and agree on a retainer.

Who we work with

We can work across all industries and here is a selection of the businesses we’re currently working with:

  • Recruitment agencies
  • Hosting companies
  • Marketing agencies
  • Ironmongers
  • Electricians
  • Network marketing coaches
  • Business advisors
  • Accountancy firms
  • Firms of architects
  • Lettings agencies
  • Personal trainers
  • Caterers
  • Plumbers
  • Antique map dealers
  • Nutritionist

Locations we cover

The Admin Office is based in North Wales so ideally placed to support local businesses in Chester, Wirral, Wrexham, Liverpool and Manchester.

However, as we are virtual, we can provide admin support to businesses located anywhere in the World, and currently have clients across the UK, and in Germany, Slovenia and New Zealand.

Testimonials

  • I have worked with The Admin Office for several months already and wanted to give you a testimonial the service I receive has never changed. My material is always dealt with swiftly and efficiently especially now that you’ve all got the hang of my handwriting. I have no hesitation in recommending the services of The Admin Office team for someone like me who needs to know things will get done. Thank you for your patience, humour and cakes.

    Ian Stockdale Architect
  • I would just like to thank Maja & The Admin Office team for taking away some of the stresses of running my business. They have taken on some payment chasing and invoicing works which used to take up so much of my time and this now leaves me to run my business more efficiently. Nelly (the lady who looks after my files) is efficient and easy to deal with, I like the fact I can use them as frequently or infrequently as the business requires…

    Stewart Rawson Director, SR Electrical & Security
  • When starting our business in the UK, it made commercial sense to minimise our costs and outsource required services such as admin support. As the business has grown, your team have met all challenges including my constant meddling! With continued growth anticipated we are having to review our requirements to meet future demands. Bearing in mind the level of service provided to date, we have decided against recruiting our own administration staff and will enter into a long-term contract with The Admin Office. I thank you for your efforts and continued support with our business and look forward to working together in the future.

    Terry Evans Managing Director, TEO UK Packaging Limited
  • I would recommend Maja and The Admin Office to anyone who would like to get back in the driving seat of their business. Since I passed all of my office duties over to The Admin Office I have been able to get back to what I do best and produce good work and turnaround more quickly. Thanks to Maja my production rate has more than doubled.

    Steven Gillard

Get in touch

Give us a call on 0333 241 2211 and one of our virtual assistants will be happy to listen to your story and how we can help you achieve more.

Send us a message

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